Fall 2004 HTNB Annual General Meeting Minutes

Sunday, October 17nd, 2004 at 405-1133 Regent St., Investors Group office.

[ These minutes have been modified slightly for presentation purposes. No content has been edited. Download original PDF minutes. ]

HTNB Members in attendance: Vivian DeMerchant, Donna Lee Cole, Jen Jamael, Gail Watts, Sarah McQuarrie, Amanda Thibodeau, Mike Gallagher, Megan Hurley, Judy Hagermen, Janet Stevenson, Bob Stevenson, Ali Ferris, Judith House, Allison Gilbert, Shella, Katherine Pelkey, Lori Leach, Marilyn Lacey, Jeff Carter, Susan Pike, Darryl Pike, Sylvia Gillies, Allison Stewart, Sheila Donovan, Pip Murphy, Zoe Erickson Meesters, Kerri Short, Amanda Frenette, Morgan Frenette, Shelly Hayward, Lynn Jackson, Carol Eagars, Kera Stevenson, Jane Pip

Meeting called to order at 13:05 by Vivian Demerchant

Olympic Presentation by Mike Gallagher

General Member Introductions

Reading of 2004 Reports

• Presidents Report read by Vivian Demerchant
• Foshay Report given by Janet Stevenson
• Evergreen Report given by Mike Gallagher
• Rohirrim Report given by Zoe Erickson-Meesters
• Brae Fearran Report given by Lori Leach
• Treasurers Report read by Jen Jammel (financial statement attached)

HTNB Website

Due to a few unpleasant comments, made by persons unknown, the commenting abilities in the photo section have been permanently deleted.

Championship

NBEA has provided funding for each discipline for Championship purposes. HTNB Executive decided that the $300 was to be allocated to the HTNB member, from each division, that had the best scores for attending both the NB Events. The funding was to allow the competitors to travel out of Province to allow them to compete for the Maritime Champion Award.

The winning recipients of the funds were:

• Kerri Short on Fantasia in Preliminary
• Zoe Erickson-Meesters on Gryphon in Pre Training
• Elisha Hill on American Beauty in Starter
• (no riders qualified in the Training Division)

Memberships

In 2004 we had an increase of approximately 25% to 46 members. We need to clarify as to when a member must move from Junior status to Senior status. The clarification will be noted on 2005 memberships and be placed on the website as well.

• MOTION made by Jen Jammed to increase yearly membership fees for 2005 to Jr $25/Sr $30/Family $45. Seconded by Darryl Pike. Motion carried.
• MOTION made by Marilyn Lacey to discontinue the temporary memberships in 2005. Seconded by Jen Jammed. Motion carried.
• MOTION made by Gail Watts to charge late membership fees of $10 to be applied after March 31, 2005. Seconded by Jeff Carter. Motion carried.

Insurance

Insurance costs for HTNB members have increased to $784.04 for 2004. We only recovered $234 from events. We need to cover the cost of increasing insurance rates. If we increased membership rates by $5 and increased insurance fees at events to $5/competitor we would be able to break even.

• MOTION made by Susan Pike to have the Executive review the need for increasing fees/dues on a cost recovery basis, until after the November 2004 National Eventing meeting when we can have a report from Zoe Erickson-Meesters. Seconded by Mike Gallagher. Motion carried.
• MOTION made by Darryl Pike that the cost of armbands for new members will not be absorbed by HTNB anymore. Armband cost of $12 (subject to change) is to be paid by individual member. Seconded by Jen Jammed. Motion carried.

HTNB Most Promising Young Horse for 2001-2003

Winner of HTNB Most Promising young Horse for 2001-2003 was "Central Park", owned and ridden by Suzanne Stevenson. Presentation of award made by DL Cole to Janet Stevenson.

Event Dates

Dates for the 2005 Eventing circuit have been submitted to the National Body for the 2005 Omnibus.

Canadian Eventing National Meetings

Zoe Erickson-Meesters will be the NB representative at National Meetings in November 6/7 2004 in Toronto this year. We look forward to hearing a report from Zoe on her return.

National Funding

There is funding available from National for clinics within our region. One half of the money collected for the LDW goes to Elite Athlete development, while the other half gets funneled back to Domestic Development. There is also funding available for the Self Starter Clinics as well as the G5 clinics. DL Cole will look into applying for the funding through National.

2005 TD Clinic

Mike Gallagher will notify National of NB's wish to host a TD clinic in 2005. Mike has sent in request to National for this to be on Agenda for Nov meetings.

Upcoming Meetings

• Next Board meeting will be March 20th, 2005. Place TBA.
• Next AGM will be Oct 16th, 2005. Place TBA.

Nominations for 2005 Board of Directors

• Marilyn Lacey submitted resignation for 2005, accepted
• Jen Jammed nominated Zoe Erickson-Meesters as Rohirrim Farm Representative. Seconded by Kerri Short.
• Janet Stevenson nominated Craig Farrell for Director at Large position. Seconded by Jen Jammel.
• DL Cole to contact Ana Watts to confirm resignation from 2005 board (Ana has graciously resigned from the HTNB board but continues to offer her services as needed)
• Vivian Demerchant submitted her resignation as President for 2005
• DL Cole nominated for president by Gail Watts. Seconded by Lori Leach.
• Mike Gallagher moved to accept nominations as presented. Seconded by Jen Jamael.

2005 Board of Directors

• President - Donna Lee Cole
• VP/Secretary - Darryl Pike
• Treasurer - Jen Jammel
• Membership - Gail Watts
• Awards - Susan Pike
• Athletic Development/Brae Fearann Farm Rep - Lori Leach
• Foshay Farm Representative - Rob Stevenson
• Evergreen Representative - Mike Gallagher
• Rohirrim Farm Representative - Zoe Erickson-Meesters
• Craig Farrell

Minutes submitted by Donna Lee Cole